Town hall & all-hands
Monthly or quarterly CEO update streamed via Teams Live Events or Zoom Webinars. Captions in every employee's preferred language. Q&A two-way in any language.
Best for: 500–50,000 employee orgs. Cadence: recurring monthly.
For Corporate Comms · HR · IR · Sales Enablement
Every town hall, in every language your workforce actually speaks.
Your workforce sits in Kraków, São Paulo, Singapore and Lisbon — but the CEO still presents in English only. Booking interpreters for one all-hands costs what your Comms team makes in a month. And “We are one company,” said only in English, lands differently when half the audience needs subtitles. We rebuilt live translation around exactly that reality — sits on top of Teams, Zoom and Webex, no app for employees to install.
- Captions inside Teams, Zoom, Webex
- Employee Q&A in any language, auto-detected
- Multilingual transcript in your inbox within minutes
- EU-hosted, GDPR-compliant, DPA on file
LIVE · EN, DE, FR, ES, JA, PT · Town Hall Q3
Caption · 12:48 · CEO · EN → DE
We're going to walk through the quarterly numbers, then open the floor for questions.
Trusted by internal comms teams at
The internal comms reality
Your workforce went global. Your town hall didn't.
Engineering in Kraków, sales in São Paulo, finance in Singapore, customer success in Lisbon — and a CEO still presenting only in English. Live-only interpretation is too slow to set up for a monthly cadence, and translated recordings always land days late.
Internal Comms teams at PwC, DocuWare and Bernexpo solved it by routing the same speaker stream through 116 languages in real time — captions in Teams, audio on smartphones, transcripts in the inbox 30 minutes later. That's what this page is about.
The five recurring asks we hear from Internal Comms
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i
"We run this every month." One-off translation setup is fine for a launch. For recurring all-hands, the workflow has to be repeatable in under 15 minutes.
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ii
"Half our people aren't on the live call." Time zones, parents, factory shifts. The transcript and translated recording matter as much as the live session.
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iii
"Q&A is where the trust is built." If a German engineer can't ask in German, the moment is lost. Real-time, two-way language is non-negotiable.
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iv
"Legal won't sign off on US-hosted AI." For internal audio with org-chart and financial detail, EU residency and a clean DPA aren't optional.
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v
"Our exec names get mangled by AI." Custom dictionary, applied once, used everywhere — from first word, in every language.
Six internal moments, one platform
Where live translation actually lands in your communications calendar.
Six concrete patterns our corporate-comms customers run on the platform. Most enterprises start with the monthly town hall, then add SKO and investor day in the same quarter.
Sales kick-off (SKO)
Annual or semi-annual sales gathering, often hybrid (HQ in-room + regional dial-ins). High energy, dense talk tracks, product demos and roleplays — all translated for global reps.
Best for: 100–5,000 quota carriers. Format: hybrid & multi-day.
Investor day & earnings
Quarterly earnings briefings, investor days, analyst meet-and-greets. Captioning supports retail investors and international analyst desks; transcripts feed the IR website same-day.
Best for: publicly listed and pre-IPO companies. Output: embeddable IR transcript.
Leadership AMA & fireside
CFO Q&A, board fireside chats, founder office hours. Smaller, more conversational format — where two-way multilingual Q&A in real time makes the difference between participation and silence.
Best for: 20–500 attendees. Format: conversational, mostly Q&A.
Training & academy
Onboarding cohorts, product certification, compliance refreshers, manager development. Translated captions plus accurate searchable transcripts — trainee re-watches in their language.
Best for: L&D, People Development, technical academies. Output: searchable per-language library.
Crisis & change communications
Layoffs, restructuring, M&A close, security incident, executive transition. When the message has to reach every employee on the same day, in the language that lets them actually absorb it.
Best for: high-stakes, time-sensitive announcements. Setup: ready in 30 minutes.
Built for internal audio
Three things Legal and IT ask about — before they sign off.
EU-only data residency
All audio and transcripts processed and stored on EU servers operated by VIDEO.TAXI / TV1 GmbH, Germany. No transit outside European infrastructure.
Standard GDPR DPA
Article-28 compliant Data Processing Agreement available before the first session. Includes sub-processor list, TOMs, retention controls and breach-notification SLA.
Configurable retention
Audio, captions and transcripts auto-deleted after a retention window you set — default 30 days, configurable down to per-session immediate deletion for sensitive material.
How it fits your comms stack
Plugs into Teams, Zoom, Webex — or your custom RTMP studio.
No app for employees to install. No new platform to add to the IT inventory. The translation layer sits on top of the conferencing platform you already run.
Audio in
From your existing conferencing stack
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Microsoft Teams Live EventsCaptures the speaker audio via browser; output captions embed as a subtitle track.
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Zoom Webinars / Webex EventsSame browser-based ingest. Works with cloud recording and post-event automation.
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Custom RTMP / vMix / OBSFor in-house studios. Routes via SRT or RTMP into the show network.
Audio out
To the caption track, the phone, or the inbox
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In-platform captionsLive subtitle track in Teams / Zoom / Webex — employees toggle their language in the standard CC menu.
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Smartphone audio for on-siteFor hybrid town halls with HQ in-room audience: QR code, browser, 116 languages, no app.
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Per-language transcriptSearchable transcript per enabled language. Delivered to a shared drive or via webhook within minutes.
Recurring cadence workflow
First town hall: 30 min setup. Every one after: 5 minutes.
Corporate comms is a recurring rhythm, not a project. The platform is built so the first session takes onboarding effort and every session after re-uses the same configuration.
From kick-off to recurring rhythm
setup → week 1 → ongoing
Week 0Onboarding
Custom dictionary & permissions
Upload executive names, product codenames, internal acronyms, brand glossary. Provision the conferencing-platform integration (Teams / Zoom / Webex). Sign DPA, set retention window.
Owned byInternal Comms + IT
Week 1First session
Soundcheck + first town hall
15-minute confidence test with one speaker the day before. On the day, the producer enables the configured languages with one click, monitors captions during the session, exports the transcript when the session ends.
Owned byInternal Comms producer
OngoingEvery session
One-click language enable
The configuration carries over. Each subsequent session is essentially a one-click enable of the language set. Dictionary updates roll in as new exec names or product names enter the rotation.
Owned byInternal Comms producer
After eachAuto-export
Multilingual transcripts in your inbox
Within minutes of the session ending, per-language transcripts land in a shared drive or via webhook. Used by Internal Comms for the intranet recap, by Legal for the record, by L&D for the searchable library.
Owned bylivetranslation.ai (automated)
Corporate Comms FAQ
The six questions Legal, IT and Internal Comms always ask.
Asked by Internal Comms leads, IT Security and Legal counsel in the discovery call. Answered straight.
Does it integrate with Microsoft Teams and Zoom?
Yes. The platform embeds live captions directly into Microsoft Teams Live Events, Zoom Webinars and Webex Events as a subtitle track. Employees use the standard closed-captions menu in each platform to pick their preferred language — no separate app, no plug-in.
For in-house RTMP studios (vMix, OBS, Wirecast) the same caption stream is available as an HTTP overlay or as a standard subtitle track.
Is internal audio (Q&A, sensitive topics) processed privately?
Yes. All audio and transcripts are processed on EU-hosted servers operated by VIDEO.TAXI (TV1 GmbH, Germany). No audio leaves European infrastructure.
A standard Article-28 GDPR Data Processing Agreement is available before the first session, including sub-processor list, technical and organisational measures (TOMs), and breach-notification SLA. Recordings and transcripts can be auto-deleted on a configurable retention window — including immediate deletion for particularly sensitive sessions like layoffs or M&A briefings.
Can we get a transcript after the town hall for employees who missed it?
Yes. Every session automatically produces a clean multilingual transcript. Each enabled language gets its own searchable transcript with timestamps, speaker labels (where audio quality allows), and links back to the recording.
Most Internal Comms teams publish a summary on the intranet within 30 minutes of the session ending. Transcripts can be delivered to a shared drive (SharePoint, Google Drive) or pushed via webhook to your in-house automation.
What about product codenames and exec names that AI tends to mis-transcribe?
Upload a custom dictionary once: executive names with phonetic spelling, product codenames, internal acronyms, sponsor brands. The dictionary is applied across all translated languages from the first sentence — no warm-up period.
Most corporate-comms customers maintain a rolling dictionary that grows over time. Updating it is a CSV import or a paste in the UI; changes apply to the next session, not retroactively.
How is pricing structured for recurring monthly all-hands?
Recurring sessions are typically billed under a subscription model that covers a fixed number of session-hours per month, with predictable per-hour overage for ad-hoc sessions (SKOs, investor days, crisis comms). Per-event pricing is also available for one-off engagements.
Custom dictionary updates, transcript delivery and DPA terms are included in the subscription — not metered separately. Quotes are provided after a 15-minute demo call.
Can employees ask Q&A questions in their own language?
Yes — this is one of the most-used features in corporate comms. Audience questions, whether typed in chat or spoken on the call, are auto-detected and translated for both the executive answering and every other listener tuned into a different language.
There is no manual language selection for the asker. It works in Teams, Zoom, Webex, in-room roving mics during hybrid town halls, and chat-based AMAs.
Other places this works
Not a town hall? Pick the page that fits.
Each use case has its own setup pattern, pricing logic and trust references — same platform underneath.